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Dos and Don'ts

When filling out the Maryland Quarterly Contribution Report form, keep these tips in mind:

  • Do ensure you are a registered user before attempting to log in.
  • Do have your Maryland Unemployment Insurance employer account number and PIN ready.
  • Do check your total wages for the previous quarter before starting the report.
  • Do use the automated PIN reset service if you forget your PIN.
  • Do review your account history for accuracy before submitting the report.
  • Don't leave any required fields blank on the form.
  • Don't attempt to submit the report without confirming your information is correct.
  • Don't forget to log off after completing your report to protect your information.
  • Don't wait until the last minute to file your report; do it early to avoid issues.
  • Don't hesitate to contact employer help if you encounter problems during the process.

Misconceptions

Understanding the Maryland Quarterly Contribution Report form can be confusing. Here are some common misconceptions about it:

  • It's only for large businesses. Many people believe that only large employers need to file this report. In reality, any employer with employees in Maryland must submit this report, regardless of size.
  • You can file without registering first. Some think they can jump right into filing the report. However, you must register as a user and create a PIN before you can file.
  • Filing is optional. There is a misconception that filing the Quarterly Contribution Report is optional. In fact, it is mandatory for all employers to report their contributions and wages.
  • You can only file once a year. Some believe they only need to file once a year. The truth is, this report must be filed quarterly, reflecting the wages paid during each quarter.
  • Resetting your PIN is complicated. Many think that resetting their PIN is a complex process. In reality, there are several easy ways to reset your PIN, including an automated service available 24/7.
  • All payments must be made by check. Some employers believe they can only pay contributions via check. However, electronic payment options, like credit cards and direct debit, are available and often more convenient.
  • You can’t review past reports. There is a belief that once you file a report, you cannot access it again. In fact, you can review your past reports and account history through the online portal.

By clearing up these misconceptions, employers can better navigate the filing process and ensure compliance with Maryland's requirements.

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Key takeaways

When filling out the Maryland Quarterly Contribution Report form, keep these key takeaways in mind:

  • Registration is essential. Before using the online application, you must register as a user and create a PIN.
  • PIN reset options are available. If you forget your PIN, you can reset it through automated services, email, or by phone during business hours.
  • Multiple filing options exist. You can file a full contribution and employment report, only a contribution report, or use the web-wage application for reporting wages.
  • Payment methods are flexible. You can pay via credit card, direct debit (electronic check), or paper check, depending on your preference.
  • Review past reports easily. The system allows you to review your past online reports and account history for better tracking.
  • Keep records organized. Ensure you have the necessary information handy, such as your Federal Employer Identification Number (FEIN) and total wages for the previous quarter.

By following these tips, you can navigate the reporting process more smoothly and ensure compliance with Maryland's requirements.

Guidelines on Utilizing Maryland Quarterly Contribution Report

Completing the Maryland Quarterly Contribution Report form is an important step for employers to ensure compliance with state requirements. This guide outlines the necessary steps to accurately fill out the form, helping to streamline the process for you.

  1. Access the Maryland Department of Labor's website and locate the Quarterly Contribution Report form.
  2. If you are a new user, click on the “Enroll Me Now” button to create a user account and establish a PIN.
  3. For registered users, log in by entering your Maryland Unemployment Insurance employer account number and your PIN.
  4. Once logged in, select the option to file the Contribution and Employment Report.
  5. Fill in the required fields, including your business information and employee wages for the quarter.
  6. Review the information entered to ensure accuracy. Make any necessary corrections.
  7. Submit the form electronically through the website.
  8. Choose your preferred payment option to settle any contributions due.
  9. Print a copy of the submitted report for your records.

After completing these steps, you will receive a confirmation of your submission. It is advisable to keep track of any correspondence or confirmation numbers for future reference.

Form Preview Example

Larry Hogan

Boyd K. Rutherford

Governor

Lt. Governor

State of Maryland

Department of Labor, Licensing and Regulation

Division of Unemployment Insurance

Contributions Unit

Quarterly Contribution & Employment Report

Internet Filing

This guide will provide the information you need to find the application, establish a user name / PIN, file your Unemployment Insurance Contribution and Wage Report, and obtain additional information and services.

Rev. 12/27/2017

Table of Contents

 

Welcome Page

3

Forgot Your PIN?

4

Automated PIN Reset Service

5

Request My PIN Reset by E-Mail

6

New User Enrollment

7

Related Web Sites

9

Create a PIN

10

Confirmation Page for Creating a PIN Successfully

11

Employer Services and Information

12

Quarterly Contribution & Employment Report Main Menu

13

Review my Past Online Reports

14

Review my Account History

15

Review my Account History – Quarter Detail

16

Modify my Account Information (Change my Address)

17

View and Print an Annual Rating Notice

18

View and Print Quarterly Benefit Charge Statements

19

Request a Re-Certification of State UI Payments (IRS FUTA -490C)

20

Close my Unemployment Insurance Account

21

Change my PIN

22

Employer Help

23

Confirmation Page for Logging Off Successfully

24

Filing Option 1: File Contribution and Employment Report

25

Automatic Calculation of Excess Wage Amount

28

Automatic Calculation of Excess Wage Worksheet

29

Filing Option 2: File Only a Contribution Report

30

Filing Option 3: File Wages Using the Web-Wage Application

31

Acceptable Record Formats

32

Warning Page for Not Entering Any Wages

35

Add Employee

36

Warning Page after Clicking Cancel on Add Employee Page

37

Summary of Contribution Report

38

Contribution Report Confirmation page

39

Payment Option 1: Credit Card

40

Payment Option 1: Credit Card Verification Page

42

Payment Option 1: Credit Card Confirmation Page

43

Payment Option 2: Direct Debit (Electronic Check) Page

44

Payment Option 2: Electronic Check Payment Verification Page

45

Payment Option 2: Electronic Check Payment Confirmation Page

46

Print Contribution Report Page

47

Print Employment Report Page

48

Payment Option 3: Paper Check Confirmation Page

49

2

Welcome Page

In order to use this application, you must have registered as a user.

Are you a registered user? If you previously registered on this web site, log on by entering your Maryland Unemployment Insurance employer account number and your PIN and clicking the “Log On” button.

Are you new to this site? You must register and establish your PIN to use this application. To create a PIN for this application, click on the “Enroll Me Now” button.

3

Forgot Your PIN?

Did you previously register but forget your PIN? There are three ways to reset your PIN:

1.Automated – Available 24 hours a day, seven days a week. Click on Request My PIN Reset Through The Automated PIN Reset Process. Enter your FEIN number, your Maryland UI account number, and the previous quarter’s total wages for Maryland UI. Once reset, you are able to immediately begin your session.

2.E-mail - Available 24 hours a day, seven days a week, with the DLLR response limited to normal business days. Click on Request My PIN Reset By E-mail. Enter your FEIN number, your Maryland UI account number, and contact information. DLLR will respond within ½ hour during normal business hours.

3.Telephone – Available during normal business days, 8:00 – 4:30 by calling

(410) 767-2412. Be prepared to give your Maryland Unemployment Insurance account number and your Federal Employer Identification Number (FEIN). We can reset your PIN while you wait on the telephone.

4

Automated PIN Reset Service

Did you forget your PIN? Now, you can re-set your PIN within the WebTax application and immediately begin to transact business. To do this:

1.

2.

3.

4.

5.

6.

7.

Click on Request My PIN Reset Through The Automated PIN Reset Process Enter your Maryland Unemployment Insurance Account Number

Enter your Federal Employer Identification Number Enter your Previous Quarter’s Total Wages Amount Click “Submit”

Now you will see the “Create a PIN” page, as displayed on page 10 of this guide Follow the directions to create your new PIN

5

Request My PIN Reset by E-mail

If you want to contact us by e-mail, send an e-mail to empassist@dllr.state.md.us. We will respond within ½ hour of receiving your request during normal business days from 8:00 AM – 4:30 PM. If we receive your email request outside of these hours or during a weekend or holiday, we will respond to you on the next business day.

6

New User Enrollment

When you click “Enroll Me Now” on the Welcome page, you will see the New User Enrollment page. You must know your Maryland Unemployment Insurance Fund (MUIF) ten-digit account number and your Federal Employer Identification Number (FEIN) to register as a valid user of this Internet application. Both of these numbers are printed in the top right corner of your quarterly Maryland Unemployment Insurance Contribution Report.

Do you have a MUIF number?

!If you have a MUIF number, enter it now. The two leading zeros are pre-filled.

!If you do not have a MUIF number, you must register with the Division of Unemployment Insurance and obtain an account number before you use this application. There are two ways you can register and get a MUIF account number:

Online –Click “To Register A New Business” on this page to visit https://interactive.marylandtaxes.com/webapps/comptrollercra/entrance.asp. Once you have successfully completed your registration on this site, you can expect to receive your MUIF number in the mail within ten days.

For other State of Maryland tax-related services, visit www.marylandtaxes.com. Not only can you register for Maryland Unemployment Insurance (by clicking on the “Business Registration” link), but you also can register for most other State of Maryland business taxes from this site as well.

For other Maryland unemployment insurance related services visit www.mdunemployment.com .

7

Telephone – You may register by telephone if you call (410) 767-2414 in the Baltimore area, or toll free at (800) 492-5524. We will provide you with an account number immediately and send you a written application as follow-up.

Do you know your FEIN?

!If you have a FEIN, enter your nine-digit FEIN and press “Continue”.

!If you do not have FEIN, you must register with the Internal Revenue Service and obtain a FEIN before you use this application. You can find information for registering with the Internal Revenue Service at https://www.irs.gov/businesses/small-businesses-self- employed/apply-for-an-employer-identification-number-ein-online.

8

Related Web Sites

When you click on the “To Register A New Business” link to register your business online with the State of Maryland, you will see this page. After completing the Maryland State Combined Registration On-line Application, we will mail you a notice within 10 days that contains your employer account number and your tax rate.

When you click on the “To Apply For An Employer Identification Number With The IRS” link to register your business with the Internal Revenue Service, you will see this page. Please complete this information as requested.

9

Create a PIN

Clicking on the “Enroll Me Now” button from the Welcome page will display the Create a PIN page. Follow the instructions on the page to establish a permanent PIN for this application. Your PIN will remain unchanged unless you choose to modify it within this application. (For more information about changing your PIN, refer to the Change Your PIN section on page 22)

When you have recorded your PIN and are ready to confirm the action, click “Submit”.

10

Common mistakes

When filling out the Maryland Quarterly Contribution Report form, individuals often make several common mistakes that can lead to complications. Here are four significant errors to avoid:

  1. Incorrect Employer Account Number:

    Many users mistakenly enter an incorrect Maryland Unemployment Insurance employer account number. This number is crucial for accurately processing your report. Always double-check to ensure you have the right account number before submission.

  2. Missing or Inaccurate Wage Information:

    Providing incomplete or incorrect wage data is another frequent error. Ensure that all employee wages are reported accurately. This includes not only the total wages but also any necessary details about individual employees. Inaccuracies can lead to delays or penalties.

  3. Failure to Create or Reset PIN:

    Some users overlook the importance of having a valid Personal Identification Number (PIN). If you forget your PIN, you must reset it before you can file your report. Utilize the automated PIN reset service to avoid delays in your filing process.

  4. Not Reviewing Past Reports:

    Neglecting to review past online reports can lead to discrepancies in your current submission. It's wise to check your account history to ensure consistency in your reporting. This practice helps in identifying any previous errors that might affect the current report.

By being aware of these common pitfalls, you can enhance the accuracy of your Maryland Quarterly Contribution Report and ensure a smoother filing experience.

Free Maryland Quarterly Contribution Report PDF

Learn More on This Form

What is the Maryland Quarterly Contribution Report form?

The Maryland Quarterly Contribution Report form is a document that employers must file to report wages paid to employees and calculate unemployment insurance contributions. This report is essential for maintaining compliance with state regulations and ensuring that your business is contributing appropriately to the unemployment insurance fund.

How do I file the Quarterly Contribution Report?

You can file the Quarterly Contribution Report online through the Maryland Department of Labor's website. First, you need to register as a user and create a PIN. Once registered, log in using your Maryland Unemployment Insurance employer account number and your PIN. From there, follow the prompts to complete and submit your report.

What should I do if I forget my PIN?

If you forget your PIN, there are three ways to reset it. You can use the automated PIN reset service available 24/7, send an email request, or call the Department of Labor during business hours. For the automated service, you’ll need your FEIN, Maryland UI account number, and total wages for the previous quarter.

What payment options are available for contributions?

When filing your Quarterly Contribution Report, you have several payment options. You can pay using a credit card, direct debit (electronic check), or by mailing a paper check. Each method has its own verification and confirmation steps, which you will follow after submitting your report.

Can I review my past reports and account history?

Yes, you can review your past online reports and account history through the Maryland Department of Labor's website. After logging in, navigate to the appropriate sections to view details about previous filings, account history, and any changes made to your account information.