Article Structure
Dos and Don'ts
When filling out the Maryland Project Review Form, attention to detail is crucial. Here are four important dos and don'ts to keep in mind:
- Do ensure all sections of the form are completed accurately.
- Do attach all required documents, such as maps and project descriptions.
- Don't leave any questions unanswered; incomplete forms may delay the review process.
- Don't submit the form without reviewing it for errors or omissions.
Misconceptions
Understanding the Maryland Project Review Form is essential for anyone involved in state and federal undertakings. However, several misconceptions can cloud its purpose and use. Below are eight common misconceptions along with clarifications to help demystify the form.
- The form is only for historic properties. While the form does focus on properties with historical significance, it is also used for projects that may not directly involve historic sites but still require review due to potential impacts.
- Submitting the form guarantees approval. Completing the form does not ensure that a project will receive approval. The form is a request for comments and review, and outcomes depend on various factors, including compliance with regulations.
- Only state agencies need to fill out the form. In fact, both state and federal agencies, as well as private entities involved in projects, may be required to submit the form to ensure compliance with historical preservation laws.
- All projects require the same level of detail. The level of detail needed can vary significantly based on the nature and scope of the project. Larger or more complex projects may require more extensive documentation than smaller ones.
- Once submitted, the form is no longer needed. This is misleading. The form may need to be revisited or updated as the project progresses or if new information becomes available, especially if conditions change.
- The Maryland Historical Trust (MHT) only reviews completed projects. On the contrary, the MHT reviews projects at various stages, including planning and development, to assess potential impacts on historic properties.
- Photographs are optional attachments. Photographs are not merely optional; they are crucial for providing visual context to the project site. They help reviewers understand the current conditions and any historical significance.
- Once a project is deemed to have no adverse effects, it can proceed without further consideration. This is incorrect. Even if a project is initially found to have no adverse effects, ongoing monitoring and compliance with conditions may still be required throughout the project's lifespan.
By addressing these misconceptions, stakeholders can better navigate the Maryland Project Review Form process, ensuring that all necessary information is accurately submitted and that projects align with historical preservation goals.
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Key takeaways
Filling out and using the Maryland Project Review Form requires careful attention to detail. Below are key takeaways to help navigate the process effectively.
- Understand the Purpose: This form is designed to request comments from the Maryland Historical Trust and the Maryland State Historic Preservation Office regarding state and federal undertakings.
- Complete All Sections: Ensure that every section of the form is filled out completely. Missing information can delay the review process.
- Provide Accurate Contact Information: The primary contact information must be precise. This allows for efficient communication regarding the project.
- Attach Required Maps: Include a map that shows the project location and boundaries. A section of a USGS quad map is preferred.
- List Involved Agencies: Clearly identify all federal and state agencies involved in the project. This includes any funding sources or permits required.
- Describe the Proposed Work: Attach a detailed project description, including the scope of work and any relevant site plans or drawings.
- Identify Historic Properties: If the project involves historic properties, provide their names and details about any previous investigations.
- Include Supporting Attachments: Photographs, descriptions of conditions, and any other relevant documentation should be included to support your submission.
- Be Aware of MHT Determinations: Understand the potential outcomes of the review process, including whether the project will have adverse effects on historic properties.
By following these guidelines, you can facilitate a smoother review process and ensure that all necessary information is provided for consideration.
Guidelines on Utilizing Maryland
Completing the Maryland Project Review Form is essential for ensuring that all necessary information is submitted for review by the Maryland Historical Trust and the Maryland State Historic Preservation Office. The following steps outline the process for accurately filling out the form.
- Obtain a hard copy of the Maryland Project Review Form.
- Fill in the General Project Information section:
- Enter the project name.
- Specify the county.
- Indicate whether this is a new submittal or additional information related to a previous submission.
- Provide the project log number if applicable.
- Complete the Primary Contact Information section:
- Fill in the contact name.
- Enter the company or agency name.
- Provide the mailing address, city, state, and zip code.
- Include the email address and phone number, along with the extension if necessary.
- Describe the undertaking in Section C:
- Attach a map showing the project location and boundaries.
- List all federal and state agencies or programs involved in the project.
- Attach a project description, scope of work, and any relevant site plans or drawings.
- Check all applicable boxes for the type of project (new construction, demolition, remodeling/rehabilitation).
- Indicate if the project involves state or federal rehabilitation tax credits or properties under easement.
- Identify historic properties in Section D:
- Indicate if the project involves properties designated as historic.
- Provide the property or district name.
- State whether the subject property has been the subject of previous investigations and describe them if applicable.
- Gather and attach all necessary documents:
- Map.
- Project description/scope of work.
- Site plans/drawings.
- Photographs of the project site and structures.
- A brief description of past and present conditions of the project area.
- Review the form for accuracy and completeness.
- Submit the hard copy of the completed form and all attachments to:
- Beth Cole, MHT, 100 Community Place, Crownsville, MD 21032.
After submitting the form, it will be reviewed by the Maryland Historical Trust. The reviewer will determine the impact of the project on historic properties and will provide feedback or request additional information as necessary.
Form Preview Example
PROJECT REVIEW FORM
Request for Comments from the Maryland Historical Trust/
MDSHPO on State and Federal Undertakings
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MHT USE ONLY |
Date Received: |
Log Number: |
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Submit hard copy of form and all attachments to: |
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Section A: General Project Information |
Beth Cole, MHT, 100 Community Place, Crownsville, MD 21032 |
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Project Name |
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County |
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This is a new submittal OR This is additional information related Project Log Number: |
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Section B: Primary Contact Information |
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Contact Name |
Company/Agency |
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Mailing Address |
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City |
State |
Zip |
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Phone Number |
Ext. |
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Section C: Description of Undertaking
Location - Attach a map, preferably a section of a USGS quad, showing the location and boundaries of the project
Address
List all federal and state agencies / programs (funding, permits, licenses) involved in this project (e.g. Bond Bill Loan of 2009, Chapter #; Transportation Enhancement Grant; HUD/CDBG; MDE/COE permit; etc.).
Agency
Type
City/Vicinity
Project/Permit/Tracking Number
Agency/Program/Permit Name
(if applicable)
Proposed Work - Attach project description, scope of work, site plans / drawings |
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This project includes (check all applicable): |
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New Construction |
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Demolition |
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Remodeling/Rehabilitation |
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This project involves: |
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State or Federal Rehabilitation Tax Credits |
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Properties subject to an easement held by MHT, MET, or another entity |
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Section D: Identification of Historic Properties |
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This project involves: |
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Properties designated as historic by a local government, listed in the National Register, or included in |
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Maryland Inventory of Historic Properties |
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Property/District Name |
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The subject property |
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has |
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has not |
been the subject of previous archeological, architectural, or historical investigations. |
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Please describe |
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Attachments |
Map |
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Project Description/Scope of Work |
Site Plans/Drawings |
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Photographs - Attach prints or digital photographs showing the project site including images of all buildings and structures, preferably keyed to a site plan
Conditions - Attach a brief description of past and present conditions of the project area (wooded, mined, developed, agricultural uses, etc) including construction dates of buildings, if known.
MHT Determination MHT Reviewer: |
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Date: |
There are NO HISTORIC PROPERTIES in the area of potential effect 
The project will have NO ADVERSE EFFECT WITH CONDITIONS
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The project will have NO EFFECT on historic properties |
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MHT REQUESTS ADDITIONAL INFORMATION |
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The project will have NO ADVERSE EFFECT on historic properties |
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The project will have ADVERSE EFFECTS on historic properties |
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Common mistakes
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Failing to provide a complete project name. A vague or incomplete project name can lead to confusion and delays in processing.
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Not including the correct county. This information is essential for routing the form to the appropriate local authorities.
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Omitting the primary contact information. Ensure that all fields, including email and phone number, are filled out accurately.
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Neglecting to attach a map. A clear map showing the project location is a requirement and should be included with the submission.
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Listing incomplete or incorrect agency details. Be thorough when identifying all federal and state agencies involved in the project.
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Failing to check all applicable project types. Ensure that all relevant options, such as new construction or demolition, are selected.
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Not providing a detailed description of the proposed work. Attach a comprehensive project description, including scope and site plans.
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Overlooking the identification of historic properties. Clearly state if the project involves properties designated as historic.
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Failing to include attachments such as photographs and descriptions of current conditions. These documents are crucial for evaluation.
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Not responding to the MHT determination section. Clearly indicate the project's potential effects on historic properties.
Learn More on This Form
What is the purpose of the Maryland Project Review Form?
The Maryland Project Review Form is designed to request comments from the Maryland Historical Trust and the Maryland State Historic Preservation Office on various state and federal undertakings. It helps ensure that any potential impacts on historic properties are considered during project planning and implementation.
Who needs to fill out this form?
This form must be completed by individuals or organizations involved in projects that may affect historic properties. This includes developers, government agencies, and any other entities seeking permits or funding for their projects.
What information is required in Section A of the form?
Section A requires general project information, including the project name, county, and whether this is a new submission or additional information related to an existing project. If it’s the latter, you will need to provide the project log number.
What should I include in Section C regarding the description of the undertaking?
In Section C, you should provide a detailed description of the project's location and attach a map, ideally a section of a USGS quad. You also need to list all federal and state agencies involved, along with their respective programs or permits related to the project. Additionally, include a project description, scope of work, and any relevant site plans or drawings.
What types of projects are covered by this form?
The form covers a wide range of projects, including new construction, demolition, and remodeling or rehabilitation. If your project involves state or federal rehabilitation tax credits or properties under easements, this form is also applicable.
How do I identify historic properties in my project area?
You will need to indicate if your project involves properties designated as historic by local government or listed in the National Register. You should also check if the property has been previously investigated for archaeological, architectural, or historical significance and provide details if applicable.
What attachments are necessary when submitting the form?
When submitting the form, you must include several attachments. These include a map of the project area, a project description or scope of work, site plans or drawings, photographs of the project site, and a brief description of past and present conditions in the area.
What happens after I submit the form?
Once the form is submitted, it will be reviewed by the Maryland Historical Trust. They will determine whether there are historic properties in the area of potential effect and assess the project's impact on those properties. You will receive feedback regarding any additional information needed or the project's potential effects.
What if my project has adverse effects on historic properties?
If the Maryland Historical Trust determines that your project will have adverse effects on historic properties, you may need to take additional steps to mitigate those effects. This could involve redesigning aspects of the project or conducting further studies to assess the impact.
Where should I send the completed form?
The completed form, along with all attachments, should be mailed to Beth Cole at the Maryland Historical Trust, located at 100 Community Place, Crownsville, MD 21032.